Race Timing, Registration, & Event Support Services
Whether you're planning your first 5K or organizing a large-scale ultra or XC meet, Upstate Race Series offers full-service race solutions across...
Race Timing, Registration, & Event Support Services
Whether you're planning your first 5K or organizing a large-scale ultra or XC meet, Upstate Race Series offers full-service race solutions across the Southeast to help your event run smoothly from start to finish.
Core Services
We support race directors, schools, nonprofits, and community groups
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Chip Timing & Results – Road, Trail, XC, Ultra
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Registration Management – RunSignUp setup & support
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Event Consulting – Logistics, permits, course design
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Marketing & Promotion – Social, email, and club outreach
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Race Essentials – Custom bibs, awards, shirts, signage
🖥️ Registration Support – Powered by RunSignUp
As a certified RunSignUp contractor, we offer hands-on assistance for all registration needs:
Event page setup & pricing
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Bib assignment, wave starts, and add-ons
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Participant transfers, refunds, and deferrals
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Custom emails, payout reports, and fundraising tools
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Store integration for merchandise sales
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Live check-in & results through RaceDay apps
⏱️ Race Timing Packages
All packages include:
Road & Trail Races (5K – Ultra)
- $500 Base Setup + $2.50 per participant
- ($.50 Discount Per Runner Fee on races larger than 300+)
Middle & High School Cross Country Meets
- $500 Base Setup + $1.00 per athlete
- ($.50 Discount Per Runner Fee on races larger than 300+)
Add-On Services
Optional upgrades to enhance your race experience: Contact for Quote
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Website/Registration Design
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Music / DJ / Announcer Services
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Equipment Rental - Barricades, Traffic Cones, Crowd Control
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Awards & Age Group Medals (Hickory Handcrafted)
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Custom Bibs (via Emedia)
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Event Insurance (via IMG)
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Porta-John Rentals (via Royal Flush)
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Vendor Coordination (Food, Retail, Wellness)
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Logo Design, Stickers, Branding, and more
Marketing & Promotion
As part of our partnership, your race gets exposure to 10,000+ local runners:
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Club newsletter (1,500+ members)
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Facebook & Instagram features
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Event listing on UpstateRaceSeries.com (30K monthly views)
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Inclusion in Upstate Running Club race calendar
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Optional discount program to boost participation
Why Work With Us?
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50+ years of combined race directing and timing experience
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Reliable, professional, and community-focused
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Personalized support from planning through race day
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Trusted by over 100 events annually across SC, NC, GA
Let’s Get Started
📧 Email: UpstateRaceSeries@gmail.com
📞 Call or Text: 864-867-2569
🌐 Website: www.UpstateRaceSeries.com
We’re here to help make your event successful, memorable, and easy to manage—so you can focus on your cause, your course, and your community.
Appendix A: Race Director Resource Guide – Top 25 Checklist
Use this guide to plan a smooth, successful event. Services marked with an asterisk (★) are areas where Upstate Race Series can provide direct support.
Planning & Permits
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Define Race Format & Goals – Distance, audience, theme, charity focus
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Secure Venue & Date – Check with local parks, cities, and venues for availability
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Obtain Permits & Insurance – Apply early for road closures, police, or land use
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Design the Course – Measure distance, identify hazards, and plan aid stations
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Develop a Budget – Account for permits, insurance, shirts, awards, timing, etc.
Registration & Setup
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Set Up Online Registration – Custom page on RunSignUp, pricing tiers, caps
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Add-on Store Items – Shirts, merch, post-race meals, or donation options
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Enable Participant Tools – Bib assignment, transfers, deferrals, and refund policies
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Configure Email Tools – Customize confirmation messages and reminders
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Monitor Signups & Engagement – Adjust marketing strategy as needed
Marketing & Promotion
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Create a Promo Plan – Social media, flyers, digital ads, referral incentives
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List Event on Local Calendars – Running stores, news outlets, community boards
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Send Email Campaigns – Announcements, discount codes, reminders
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Engage with Running Clubs – Offer club discounts (URC, etc.) for added exposure
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Promote via Upstate Race Series – Social posts, newsletters, website listing
Timing & Race Day Logistics
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Secure Timing Services – RFID chip timing, race clock, finish chute setup
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Order Race Bibs & Safety Pins – With or without custom branding
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Coordinate Packet Pickup – RaceDay CheckIn App and staffing plan
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Plan Start/Finish Line Setup – Arch, signage, cones, banners
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Print Signage & Maps – Course arrows, water station signs, mile markers
Swag, Awards, & Amenities
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Order Shirts – Work with a trusted vendor, set sizes by registration deadlines
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Plan Awards & Medals – Overall and age group, custom or stock options
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Coordinate Porta-Johns – Reserve based on number of participants
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Plan for Water & Aid Stations – Tables, coolers, volunteers, trash bags
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Recruit Volunteers & Staff – Assign roles for setup, aid stations, finish line
Bonus Notes:
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Create a master timeline 8–12 weeks out
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Build templates for repeat events
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Add race photos and video for future marketing
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Post-race survey or recap email for feedback